Start with the product behind the label
Describe the intended customer and application: retail pot filling, professional nursery production, greenhouse crops or another defined use. Then choose the format to discuss, such as compressed blocks, loose bags or growbags. Do not assume that changing the printed bag is the only decision.
Your enquiry should identify the coir grade, treatment, target pack quantity and the measurements used to check the finished product. If you already sell a substrate, provide its written specification and explain which features must stay consistent.
Ask the supplier to identify any requested feature that needs a separate trial or commercial review. Keep minimum order quantities, lead times, artwork costs and sample charges as written quotation items rather than assumptions.
Create one packaging approval sheet
| Area | Record before approval |
|---|---|
| Product identity | Product name, grade, treatment and pack quantity |
| Artwork | File version, dimensions, colours and responsible approver |
| Customer instructions | Preparation steps appropriate to the supplied product |
| Traceability | Position and format of batch or production references |
| Commercial terms | Approved quantity, costs and delivery responsibilities |
Check that front-panel wording matches the technical specification. For example, a blend should identify its agreed composition clearly; a compressed product should not present an expansion claim without a defined measurement basis.
Have the relevant market specialist review label requirements for the destination. Only include certification marks, performance statements or environmental claims that you can substantiate for the actual product being supplied.
Approve the sample and artwork separately
Use separate approval records for the substrate sample and the printed packaging. A good-looking bag is not evidence that the media has passed your trial, and a successful growing trial does not confirm that the barcode or preparation instructions are correct.
Record the sample code, date received, preparation procedure and trial observations. For the artwork, retain the exact approved file and a proof that shows every panel. Specify who can authorise later changes.
Before a production order, request written confirmation of the product and artwork versions being used. If either changes, decide whether a new approval is needed before proceeding. This makes the transition from sample to production easier to review.
Make repeat orders easier to compare
Build a reorder sheet that refers to the approved specification, packaging version and accepted test methods. Include any agreed tolerances and the documents expected with each shipment. Ask how changes in raw-material grade, packing or print will be communicated.
Keep customer feedback connected to batch references. If a distributor reports a handling issue, the team should be able to identify which shipment and product version it concerns without relying on photographs of similar bags.
To begin a Teral enquiry, share your destination market, product format, expected volume and brand artwork status through the partner page. Browse the product range first if you are still selecting a format. These checklists are planning aids; availability and commercial terms are confirmed in the quotation.
PLAN YOUR NEXT ORDER
Turn your requirements into a clear specification.
Share your application, preferred format and quantity with Teral.
Start a private-label enquiry →
